All absences during clinical service must be approved and students must notify the faculty of their absence in a timely manner except under extenuating circumstances.
In order to gain the knowledge and skills needed to master the objectives and competencies of the Educational Program for the M.D. degree, students are expected to maintain consistent participation and attendance throughout their undergraduate medical education. Each course and clerkship publishes its required/mandatory activities; please adhere to those as well as the general absence policy of McGovern Medical School (MMS).
An absence is defined as any instance in which a student is not present at a required activity. Students are encouraged to seek the necessary healthcare to maintain their physical and mental well-being. Absences include two types of circumstances:
Anticipated, as in a residency interview or presentation at a professional meeting.
- Presentation at a meeting/conference: An excused absence may be granted for students presenting at a conference. Conference attendance, without presentation responsibilities, does not meet the requirements for an excused absence.
- Leadership activity: An excused absence may be granted if you are representing MMS in a leadership capacity at a conference or meeting (for example, as the president of our AMWA chapter, or as an elected representative from the MMS on an AMSA committee). Conference attendance, without leadership responsibilities, does not meet the requirements for an excused absence.
- Medical appointment: Students may be excused for scheduled medical and dental appointments, including physician, therapy and counseling appointments. Clinical students must also notify their attending (and senior resident, if applicable) of the planned absence. Students are not required to disclose the details of the type of appointment or treatment being sought.
- Religious Accommodations: Please see HOOP Policy 112
Unanticipated, as in personal illness or major life event.
- Illness: An excused absence may be granted if you are ill. For your own sake and the sake of others, you should not attend classes, see patients, or take exams if you are sick.
- Major life event: An excused absence may be granted in light of a major life event such as a death in your immediate family, the wedding of an immediate family member, or other major event. The granting of an excused absence in these instances will be considered on a case-by-case basis.
Note: Documentation is required for any absence more than one day.
Only in the most extenuating of circumstances will an excused absence be granted for an examination date. In these cases, documentation is always required.
Policy for Requesting an Excused Absence:
- Submit an Excused Absence Request via the Office of Admissions and Student Affairs Portal.
- Notify your supervising faculty (e.g. facilitator, clinical attending, or preceptor)
- Notify your course/clerkship director
*During clinical years, approval by OASA does not stand alone. You must have documented approval from your clerkship as well for the excused absence to be considered official.
Policy for Requesting an Excused Absence from a Test or Examination:
- A student requesting an excused absence from an examination must notify the course director (or the individual or office the course director designates for this purpose at the beginning of the course) prior to the examination.
- The student must also notify the Office of Admissions and Student Affairs.
- The Office of Student Affairs will consider each request and inform the student and course director of the student’s eligibility to sit for re-examination or to have his/her absence considered excused. Failure to notify the course director and the Office of Admissions and Student Affairs will jeopardize the student’s eligibility for an excused absence.