UTH Share – Enabling Two-Factor Authentication

This page will provide instructions on how a current UTHealth employee can enable their UTH Share account to use Google’s two-factor authentication system.

Requirements

To store PHI data on such an account, the following items are required:

  1. A valid, active UTHealth network account. Contact your department LAN Manager for assistance if you don’t currently have a network account.
  2. A valid, active UTH Share account. If you do not currently have an active UTH Share account, go to the UTH Share Sign Up Page to open a UTH Share account. Once this account is set up, you will have a non-PHI enabled UTH Share account, and can now go to to the Procedure section that follows.
  3. You must have already enabled PHI access on your UTH Share account.

Procedure

Use the following procedure to enable access to Google’s two factor authentication system.

  1. Sign into UTH Share click on the grid in the top right and select My Account. My Account on UTH-Share
  2. Click Sign-In and Security on the My account screen.
    UTH-Share - Sign In and Security
  3. Click 2-Step Verification (Google’s term for two-factor authentication) under the password and sign in method category.
    UTH-Share - Select Two Step Verification
  4. Click Start Setup.
    UTH-Share - Click Start Up Two Step Verification
  5. Enter the phone number of the device that you want to use for 2-Step Verification.
    UTH-Share - Which Phone To Send Two-Step Verification Codes To
  6. You will receive a verification code via text messaging on the phone you have designated for 2-Step Verification. Enter the code at the next screen.
    UTH-Share - Enter Verification Code Screen
  7. Check the checkbox marked Trust This Computer, and then click Next.
    UTH-Share - Trusted Computers Approval Screen
  8. At the next screen, click Confirm.
    UTH-Share - Turn On 2 Step Verification Screen
  9. Download Duo Mobile if you do not already have it from the App Store for the type of mobile phone you will be using: iPhonesAndroid Phones
  10. Next, click on Switch to App on the verification code screen.
    UTH-Share - Get Codes via Mobile App (Switch to App) Screen
  11. Select your device type at the next screen.
    UTH-Share - Switch to the Google Authenticator App screen
  12. Open the Duo Mobile app on your phone and click the “+” button in the top right.
    UTH-Share - Set Up Google Authenticator Screen
  13. Scan the QR code displayed on the screen with your smart phone’s camera.
    UTH-Share - Google Authenticator Setup Successful Screen
  14. Next, you will then see the follow screen displayed.

Procedure has been completed. You are now set up on two-factor authentication.