The Benefits Annual Enrollment period for the upcoming plan year is on the horizon: July 15 – 31, 2017.

The new plan year will begin Sept. 1, 2017.

During the enrollment period, you can make changes to your benefits, add or remove dependents or re-enroll in UT Flex online at www.utsystem.edu/myutbenefits.

On Wednesday, July 5, The University of Texas System Office of Employee Benefits sent a special issue of the A Matter of Health newsletter to all benefits-eligible employees. You are encouraged to review the newsletter for an in-depth look at the enrollment process.

You will receive your UT Benefits Coverage Option letter by email from the UT System Office of Employee Benefits on or before July 15, 2017.

Your UT Benefits Coverage Option letter contains your current coverage information, your benefit options for the new plan year, and hyperlinks to the My UT Benefits website and electronic annual enrollment packet.

You can use your UTHealth username and password to log into the My UT Benefits website to make your benefits selections for the new plan year.

If you are enrolled in UT Flex, you must make an election for the flex medical and dependent day care plan during annual enrollment. Your current UT Flex election(s) will not automatically carry forward into the new plan year.

If you take no action, your current coverage–except for UT Flex–will automatically carry over into the new plan year.

Plan Year 2017 – 2018 Summary

No rate or plan changes for:

  • UT Select Medical (full-time and part-time) plans
  • UT Select Dental and Plus plans
  • DeltaCare Dental HMO
  • Superior Vision and Plus plans
  • Tobacco Premium Program
  • Voluntary Group Term Life and Accidental Death & Dismemberment (AD&D)
  • Short Term & Long Term Disability (Evidence of Insurability required)
  • Prescription Drug Plan
    • Even though the plain benefits are not changing, there are occasional updates to the formulary for the UT SELECT Prescription Drug Plan that may result in changes to your medication costs, generally after Jan. 1 of each year.

New this year:

  • Dependent Eligibility and Documentation
    • The latest Texas legislative session resulted in some updates to the statute that governs the UT group insurance plan. One change that could affect you and your dependents is a change in child eligibility for optional insurance coverage which is everything except the UT SELECT Medical plan with prescription drug coverage. Previously, unmarried dependent children were only allowed to stay enrolled in the optional coverage up to the age of 25 but could stay on the medical plan regardless of marital status up to the age of 26, unless they were determined to be incapacitated. Effective Sept. 1, 2017, dependent children may stay on all of the UT group insurance plans until age 26 regardless of marital status.
    • If you want to add a dependent back to coverage who “aged out” or was dropped from optional coverage because they turned 25, but will not turn 26 before Sept. 1, 2017, review the UT System Annual Enrollment & Resource Guide for Employees, pages 11-12 for more information on dependent eligibility.

Minor changes for:

  • UT FLEX Health Care Reimbursement Account (HCRA)
    • In response to the Internal Revenue Service (IRS) increasing the annual maximum election, effective plan year 2017-2018 (Sept. 1, 2017) the new annual maximum election per employee for HCRA accounts is $2,600 (an increase of $50).
    • You can find details about eligible HCRA expenses online at MyUTFLEX.com.

For a detailed 2017-2018 Annual Enrollment Benefits Overview, see the chart in the UT System Annual Enrollment & Resource Guide for Employees.

Adding Dependents

To add a dependent, log into My UT Benefits and be prepared to provide documents required for your dependent(s) such as a marriage certificate, birth certificate(s), completed adoption paperwork or other legal documents. To do this, simply upload clear, legible digital images (scanned documents or photographs) of required documents directly to My UT Benefits as evidence of your dependent’s eligibility. All dependent documentation must be submitted by Tuesday, Aug. 15, 2017.

The annual enrollment period provides an excellent opportunity for you to review your dependent coverage. It’s especially important to verify that each covered dependent still meets the definition of an eligible dependent. If your dependent is no longer eligible, you should remove your dependent using My UT Benefits or contact the Benefits Office for assistance. Detailed dependent eligibility and documentation requirements can be found in the UT System A Matter of Health newsletter. Remember, all dependent documentation must be submitted by Tuesday, Aug. 15, 2017.

Evidence of Insurability

Evidence of Insurability (EOI) is the record of a person’s past and current health events used by insurance companies to determine whether a person meets the definition of good health. More information about EOI can be found in the UT System A Matter of Health newsletter.

Evidence of Insurability will be required when making the following insurance changes:

  • Add or increase employee Group Term Life insurance coverage more than three times salary,
  • Add or increase Spousal Group Term Life insurance coverage, and
  • Add Short Term & Long Term disability.

The deadline for submitting electronic EOI or mailing paper EOI is Tuesday, Aug. 15, 2017.

Making Changes

To make your benefit selections, please log into My UT Benefits and select the Single Sign-On (SSO) option to sign in with your UTHealth username and password.

Please note My UT Benefits will be available July 15 – 31, 2017. Any changes made will be effective Sept. 1, 2017.

Beneficiary Designation

Have you checked your beneficiary designation for your life insurance plan recently? The purpose of your life insurance coverage is to provide financial security for your family and loved ones after your death; however, if you have experienced a major life change, such as a marriage, divorce or death of a loved one, your life insurance benefit may go to someone other than the person you thought would receive it.

If you need to update your beneficiary designations, please log into My UT Benefits. There is a link at the bottom of the Personal Information tab that will allow you to update your online beneficiary designations for life/AD/D insurance.

For assistance, please contact the Benefits Office:

Phone: 713-500-3935

Fax: 713-500-0342

Email: benefits@uth.tmc.edu

Address: UTHealth Benefits, 7000 Fannin, 10th Floor, Houston TX, 77030