The GME office offers reimbursement for round trip transportation costs to help ensure you, the hardworking Residents and Fellows, get home safely after work! This reimbursement is available to any Resident (or Fellow) that elects to use a transportation service to get home instead of driving their vehicle while fatigued.
The process is simple. Choose an app-based service (Uber, Lyft, Mytaxi, etc.) for the trip home, rest up and then use the service again to pick up your car at a later point in time. Email both receipts to the Program Administrator within 10 business days of the travel date. The receipt must show the trip address from a valid training site to the resident’s verifiable home address (listed in New Innovations).
Read below or an example, some FAQs and reimbursement instructions for important details about the program.
Charlotte Brown, a UTHealth resident, just finished service at LBJ General Hospital and feels very fatigued. She decides it would be safer to take Uber than “power through” the drive home. She Ubers to her home address in Pearland and rests for several hours. Later, she wakes up feeling more rested and Ubers back to retrieve her car from the parking garage at LBJ. She forwards both of her Uber receipts to her program administrator within 10 business days and the receipts are processed for reimbursement.
Which transportation services are reimbursable?
Residents (or Fellows) may use any app-based service such as Lyft, Uber, etc.
When am I eligible to use the service?
Residents may use the service ANY TIME they are feeling overly fatigued after work; NOT just after an overnight shift. Your safety comes first. Please do not get behind the wheel when you are overly fatigued!
I know that I’m going to be tired at the end of my shift. Can I use the service preemptively and travel from my home to work, and then back home?
No. The program’s intended purpose is for trainees that feel overly fatigued at the end of their shift.
May I use this transportation option when I am working at affiliated training sites?
Yes, this option is available for use from any training site to a verifiable home address. This includes Memorial Hermann Hospital-TMC, LBJ, M.D. Anderson, Methodist Hospital, Memorial Hermann Hospital-Memorial City, etc.
May I use the service to go sleep at the house of a friend/family member/significant other?
Sorry, no! The end location must be your verifiable home address.
I live really far from my training site. Can I still use the service?
Yes, absolutely. As long as the end destination is your verifiable home address, any round-trip from the training site to your home is fully reimbursable.
May I choose to ride in style (Uber black, Lyft plus, etc.)?
On your own dime! If you choose to use Uber, Lyft or a similar app-based service, make sure to select the basic service. Reimbursement will not be approved for luxury services.
App-based service reimbursement (Uber, Lyft, etc.)
Step 1 – Double-check that your receipt contains the following information:
- Starting location
- Ending location
- Time and date
- Your name
- Total fare amount
Step 2 – Forward both receipts (trip home and return trip) to your program administrator within 10 business days of travel. The receipt must show the trip address from a valid training site to the resident’s verifiable home address (listed in New Innovations).
Step 3 – The program administrator will complete the required form and send it to the GME office within 20 days.
Note – The GME Fatigued Resident Travel Reimbursement Form may be found in New Innovations in the Resources section. This form is used by the Program to seek reimbursement from GME. The Resident/Clinical Fellow simply needs to email the receipt copies to Program as described above.