Coordinator Resources

ACGME – Accreditation Council for Graduate Medical Education – Accreditation requirements, milestones, CCC guidance, and annual updates.
Texas Medical Board – Physician in Training (PIT) Permit (external link) –Required permit for residents and fellows training in Texas; processed by coordinators and overseen for compliance by Program Directors.
Guide to the Common Program Requirements (external link) – Residency and Fellowship versions with examples, templates, and ADS instructions.

ACGME Annual Educational Conference (external link) – Includes the Coordinator Forum and networking reception.
ACGME Workshops (external link) – Institutional Coordinator and Self-Empowerment workshops offered periodically (announcements via e-Communication).
Learn at ACGME (external link) provides interactive modules on key topics. Modules may be completed in any order and are useful for both new and seasoned coordinators (free account required).

Program Administrators Council (PAC) – Collaborative forum for program administrators to share resources, exchange best practices, and maintain strong communication with the GME Office.
PAC Advisory Group (PAC-AG) – Leadership subset of PAC that drives initiatives in accreditation, mentorship, professional development, and wellness.
AHME – Association for Hospital Medical Education (external link) – Professional development, conferences, and resources for GME leaders.
ACGME Blog & Newsroom (external link) – Updates and coordinator-specific content.

ACGME Learn (external link) – Online learning modules for Program Directors, Coordinators, and faculty.
Journal of Graduate Medical Education (JGME) (external link) – Coordinator-focused articles and opportunities to publish.
ACGME AWARE Well-being Resources (external link) – Evidence-based strategies and toolkits designed to support well-being for residents, faculty, and coordinators.

HR System – UTHealth Houston (external link) – Employee resources system used for background checks, onboarding, contracts, and HR processes.

ACGME ADS (external link) – The Accreditation Data System for program and institutional reporting, survey dashboards, and data management.
New Innovations – Residency Management System (RMS) (external link) – Daily platform for coordinators to manage duty hours, schedules, evaluations, and trainee progress; used by PDs for oversight and reporting.
NI Tools (external link) – Submission portal for rotation/site requests, complement changes, and other forms routed through GME for approval.
AMA FREIDA – Residency & Fellowship Database (external link) – National database where coordinators maintain program listings; PDs use it for recruitment visibility and benchmarking.
AAMC – GME Track (external link) – Data system for annual program, faculty, and trainee reporting; supports workforce planning and accreditation benchmarking.

NRMP – National Resident Matching Program (external link) – Oversees the residency and fellowship Match process; provides rules, policies, timelines, and match data.
ERAS Program for Institutions (external link) – Primary application service for residency and fellowship recruitment; used for applicant submissions, review, and ranking.
Intealth – ECFMG (external link) – Provides ECFMG certification and credential verification services for international medical graduates (IMGs)