Coordinator Resources

ACGME – Accreditation Council for Graduate Medical Education – Accreditation requirements, milestones, CCC guidance, and annual updates.
Texas Medical Board – Physician in Training (PIT) Permit –Required permit for residents and fellows training in Texas; processed by coordinators and overseen for compliance by Program Directors.
Guide to the Common Program Requirements – Residency and Fellowship versions with examples, templates, and ADS instructions.

ACGME Annual Educational Conference – Includes the Coordinator Forum and networking reception.
ACGME Workshops – Institutional Coordinator and Self-Empowerment workshops offered periodically (announcements via e-Communication).
Learn at ACGME provides interactive modules on key topics. Modules may be completed in any order and are useful for both new and seasoned coordinators (free account required).

Program Administrators Council (PAC) – Collaborative forum for program administrators to share resources, exchange best practices, and maintain strong communication with the GME Office.
PAC Advisory Group (PAC-AG) – Leadership subset of PAC that drives initiatives in accreditation, mentorship, professional development, and wellness.
AHME – Association for Hospital Medical Education – Professional development, conferences, and resources for GME leaders.
ACGME Blog & Newsroom – Updates and coordinator-specific content.

ACGME Learn – Online learning modules for Program Directors, Coordinators, and faculty.
Journal of Graduate Medical Education (JGME) – Coordinator-focused articles and opportunities to publish.
ACGME AWARE Well-being Resources – Evidence-based strategies and toolkits designed to support well-being for residents, faculty, and coordinators.

HR System – UTHealth Houston – Employee resources system used for background checks, onboarding, contracts, and HR processes.

ACGME ADS – The Accreditation Data System for program and institutional reporting, survey dashboards, and data management.
New Innovations – Residency Management System (RMS) – Daily platform for coordinators to manage duty hours, schedules, evaluations, and trainee progress; used by PDs for oversight and reporting.
NI Tools – Submission portal for rotation/site requests, complement changes, and other forms routed through GME for approval.
AMA FREIDA – Residency & Fellowship Database – National database where coordinators maintain program listings; PDs use it for recruitment visibility and benchmarking.
AAMC – GME Track – Data system for annual program, faculty, and trainee reporting; supports workforce planning and accreditation benchmarking.

NRMP – National Resident Matching Program – Oversees the residency and fellowship Match process; provides rules, policies, timelines, and match data.
ERAS Program for Institutions – Primary application service for residency and fellowship recruitment; used for applicant submissions, review, and ranking.
Intealth – ECFMG – Provides ECFMG certification and credential verification services for international medical graduates (IMGs)