Residency Orientation
Personal Computer Policy
- Personal computers are not allowed in UTP Clinics
- Please do not use your personal computer to conduct UT Health business
- Saving UTHealth data on your personal computer or on unencrypted flash drives is strictly prohibited
- More info available at: https://inside.uth.edu/itsecurity (external link)
Secure Data Storage
Encrypted Flash Drives
- Hardware-encrypted, encryption cannot be turned off
- Data remains secure when flash drive is lost
- 10 failed attempts to unlock will erase all data!
- Keep important data backed up
UTHealth OneDrive
- Store data securely in the UTHealth Office 365 OneDrive
- Encrypted storage
- Protected by Two-Factor Authentication
- OneDrive Login Page: https://portal.office.com (external link)
Secure Chat
Epic Secure Chat
- Secure Chat allows users to send secure text messages to colleagues in real time from Haiku, Canto or Hyperspace
- Images of paper patient lists or face sheets can be sent via Secure Chat to the Registration or Billing teams for patient creation and charge capture
- This method of charge capture should be limited to only those circumstances in which the previous methods will not work, due to
- Secure Chat messages are cleared every 30 days
- Messages are routed to a list vs. reg/billing work queue(s)
- Secure chat should be used for all clinical based chats and communications.
UTHealth Teams Chat
- Teams Chat is encrypted end to end
- Access using any browser or mobile app
- Teams Access Page: https://teams.microsoft.com (external link)
TigerConnect Secure Texting
- HIPAA-Compliant messaging method
- Can be accessed using your mobile device(s) or a web browser
- End-to-end encrypted communication
- To receive a license, please accept terms of use here (external link)
- You will receive a welcome email once your account has been provisioned
- Intelligent Hub is required to use TigerConnect on your phone, which can be downloaded from the App Store (Apple phones) or Play Store (Android Phones)
- Intelligent Hub not required to use via the TigerConnect Website (external link)
Getting UTHealth Email On Your Mobile Device
Outlook App
- Download the app from App Store (Apple) or Play Store (Android)
- Login using your UT email and password
- App is managed by UTHealth IT (requiring a pin to open the app)
- Instructions to install Outlook App (external link)
Intelligent Hub
For More Info
- Outlook App: https://inside.uth.edu/dcos/services/mobile-device-management/mdm-exo/outlook-mobile-exo.htm (external link)
- Intelligent Hub: https://inside.uth.edu/dcos/services/mobile-device-management/mdm-exo/mobile-devices-and-exchange-online.htm (external link)