Guide to Sharing Calendars

Setting Up Outlook Calendar Sharing

This document is intended to assist in sharing a calendar and connecting to a shared calendar with Outlook 2007. The instructions below assume that you are connected to the UTHealth network and logged onto the UTHOUSTON domain with your user ID and password. If you are unsure whether your computer meets these requirements, please contact your LAN Manager.

Share your calendar with another use

  1. Open Outlook and click on the Calendar button in the lower left.
    Share calendar image 01
  2. On the left you will see a list of calendars. Right-click on Calendar under My Calendars and click Properties.
    Share calendar image 02
  3. Click the Permissions tab, and click the Add… button.
    Share calendar image 03
  4. In the search field, begin typing the last name of the person to which you wish to give access.
  5. When you see the person’s name in the list, click on it, then click the Add → button, then click OK.
    Share calendar image 05
  6. Back in the properties window, you can choose what level of access the person will have either by selecting a preset from the Permission Level menu or by manually changing the various permission settings.
    Share calendar image 06
  7. Click OK when finished to save your changes.

Opening a Shared Calendar

  1. Open Outlook and click on the Calendar button in the lower left.
    Open shared calendar image 01
  2. Click the Open a Shared Calendar… link on the left.
    Open shared calendar image 02
  3. Click the Name button.
    Open shared calendar image 03
  4. In the search field, begin typing the name of the calendar or the last name of the person whose calendar you wish to view.
  5. When you see the calendar or person’s name in the list, click on it, then click OK.Open shared calendar image 05
  6. Click OK.
    Open shared calendar image 06
  7. You can use the checkbox next to the calendar name to toggle it on and off in the main window.
    Open shared calendar image 07