Webber Plaza

Webber Plaza Rules and Procedures

Webber Plaza Rules and Regulations

UTHealth, TMC and HAM own Webber Plaza.  Use of this area is available to registered organizations of these institutions.  The use of glass items is prohibited in the Plaza area.  Frisbee throwing along with activities such as softball and football are not allowed in this area due to the close proximity of buildings and possible interruption of pedestrian flow to and from the area.  Activities requiring a band or other loud activity will be restricted to after 5:00pm on weekdays due to the academic and institutional programs being conducted in the Medical School and the adjacent building.

Requests to reserve the Webber Plaza will need to include approval from Auxiliary Enterprises by submitting the Request for Solicitation on Campus/Use of University Facilities online form located at: https://med.uth.edu/cops/uthealth-resource-scheduler-astra-cloud/.  The organization wishing to reserve the area must identify what institution they are with, the organization’s name and the type of activity that is anticipated.  Use of Webber Plaza is reserved for students and employees of registered organizations within UTHealth, The Texas Medical Center -TMC and The Houston Academy of Medicine – HAM.

Registered organizations will not enter into joint sponsorship of a project or program with individuals, groups, or students that are not registered.  No solicitation will be allowed except by the agents, servants or employees of the institution acting in the course and scope of the agency or employment or by the students’ association of that institution or by a registered student, faculty or staff organization of that institution. Solicitation will not disrupt or interfere with the academic or institutional programs being carried on in campus buildings and will not interfere with the flow of pedestrian and vehicular traffic.

Priority in the reservation and use of these areas shall be given to activities and events that are in furtherance of and related to the educational, cultural, recreational, and athletic programs of the institutions.

Webber Plaza Reservation Procedures

The following procedure is to be followed when requesting reservations:

  1. Sponsoring organization will read these Rules and Regulations and submit the Request for Solicitation on Campus/Use of University Facilities online form located at https://med.uth.edu/cops/uthealth-resource-scheduler-astra-cloud/.
  2. With three business days of receiving the completed application, Auxiliary Enterprises will notify the applicant as to the approval or denial of their request to hold an event at Webber Plaza.
  3. Auxiliary Enterprises will forward a copy of the approved form to Conference Operations.

Once Approved by AE, responsibilities of the Sponsoring Organization are as follows:

  1. Submit the MS Event Request form using Astra Schedule at schedule.uth.tmc.edu.

Once Approved by Conference Operations, responsibilities of the Sponsoring Organization continue as follows:

  1. To arrange security for the event if required, call 713-792-2890.
  2. To arrange for the use of a AV Tech Support, P.A. System or other AV equipment, email details of request to [email protected].
  3. To arrange for tables or other movable items required for the event, email details to [email protected]. GDI Services will be contacted for tables/chairs setups.  Fees may apply.
  4. To see that the area is properly cared for during the event, i.e., to guard against damage to the property.  If damage to the area should occur, the sponsoring organization will be held responsible.
  5. To clean up the area thoroughly at the conclusion of the event. If additional trash cans will be needed, arrangements should be made in advance by calling 713-500-3498.