Picture of McGovern Medical School Room B.410 (Computer Lab)

MMS Information for UTHealth Resource Scheduler, Astra Cloud

Event Scheduling at MMS

Announcements:

Thank you to Everyone for your patience, your support and working with our team during the CoVID19 crisis. We appreciate each of you. Please know that we are continuing to monitor the University’s
updates to stay current with policies and procedures. 

Departments may be charged up to $250 per instance for sponsored events not following room use and policy guidelines as shown on Policy & Procedures page.

Please Wash Your Hands Frequently
Use Hand Sanitizer Before/After Touching Surfaces in Public Areas
Not Fully Vaccinated? Please Wear a Mask & Practice Social Distancing
Stay Informed & Help Save Lives

Conference Operations encourages all meetings to continue to offer attendees virtual access to their events via WebEx whenever possible.

Event Scheduling

UTHealth Resource Scheduler, Astra Cloud scheduling tool allows a Scheduler to enter the event criteria, add meetings to the event and, when needed, identify rooms and resources for meetings.  Room and resource information maintained in the database allow the scheduler to effectively select the appropriate resources for their event.  Additionally, customer information is maintained and accessible through the tool. 

Options for scheduling exist; this provides Schedulers with the ability to select the method best suited to their needs whether they chose Advance Event Form or Quick Event. 

UTHealth Resource Scheduler, Astra Cloud includes support for event notification, event request and resource request messaging via email.   The event notification email message includes an event summary with meeting details.  This message is used as a confirmation to a customer and as a general notification to identified contacts.

To request a commonly used institutional area at McGovern Medical School buildings, access UTHealth Resource Scheduler, Astra Cloud at schedule.uth.tmc.edu

Event Request Forms are used to allow the customer contact (event coordinator) to share required information with the Event Scheduler at the time of requesting a room.  Each institution has developed a request form that is specific for their location.

 At McGovern Medical School, you can use the Ad Astra MMS Internal User Guide that will teach you how to view calendars, find available rooms and request a room reservation for MSB, MSE, SRB(IMM), CABIR(3SCRB) and JJL buildings.

UTHealth Resource Scheduler – Astra Cloud MMS Internal User Guide

Non-UT Guests will need to complete an external ‘request an event’ Solicitation form available on Non-UT External Guests link.  The Solicitation form does not require guests to log in and has very limited accessibility to UTHealth Resource Scheduler.  Instructions on how to request an event for external users (non-UTHealth Guests) will be coming soon.

If a Scheduler responds to resource request asking for additional information, the requester of event has 2 business days to respond or the request is subject to cancellation.