Blood Drives

To hold blood drives at McGovern Medical School, two approvals will need to be provided in writing prior to reserving space for these events.

  1. First approval from Auxiliary Enterprises to hold your event on campus by completing and submitting the Request for Solicitation on Campus/Use of University Facilities online form located at: https://med.uth.edu/cops/uthealth-resource-scheduler-astra-cloud/
  2. Second approval from the Executive Director, Management Services-MS, Jamie Spencer, to hold your event at the Medical School and permission to move furniture if needed by emailing your detailed request to [email protected]. Please include a copy of your approval email from Auxiliary Enterprises in the email to  Jamie Spencer.

Once permission from both has been obtained, you can request to reserve the space needed for your event by sending copies of both approvals to [email protected], have your UTHealth department/organization sponsor submit the MS Event Request form using UTHealth Resource Scheduler – Astra Cloud. Please review the summary below of expectations for the Blood Donor Organization & the UTHealth Sponsor outlined.

Blood Donor Organization

  • Acquire UTHealth department/organization Sponsor
  • Acquire Approved Solicitation Form from AE
  • Acquire Second Approval from the Executive Director of Management Services-MS
  • At time of blood drive, ensure that the area is setup properly.  This includes setting up moved furniture in a fashion that people who are not participating in the blood drive can sit outside of the donor area.
  • After event, reset the furniture back in its original configuration for regular activities to continue after the blood drive ends.

UT Sponsor

  • Assure that the Blood Donor Organization sets up the area reserved properly, including moving any furniture in a fashion that people who are not participating in the blood drive can sit outside of the donor area.
  • Assure that the Blood Donor Organization resets the furniture back in its original configuration for regular activities to continue once the blood drive ends.
  • UT Sponsor should be on site during the entire event or be available by phone giving contact name & phone number to Conference Operations to use should an issue arise.

Only two (2) blood drives a calendar year per each Blood Bank is allowed in the Medical School Building with at least eight weeks between blood drives.