Criteria for Solicitation Form Submission

Approval of Solicitation Form by Auxiliary Enterprises: Solicitation Form – Access Event Request Form

Approval needed from AE when one or more items below exist for your event:

Non-UT personnel are invited to attend or host an event.
Vendors present, even in a non-official capacity.
Events taking place after normal business hours.
Events charging attendees a fee or asking for a donation to attend.
Fundraisers such as a bake sale, silent auction, etc.

• If any of the above applies to the event/meeting that needs to be scheduled, Conference Operations will place a hold (Tentative) status on the room request until the approval or denial is received. The form must be submitted two weeks before the occurrence of the event.
• No Events will be approved in MMS buildings on Full Closure holidays