Event Advertising

Easels

Use of easels must be approved, prior to use, by the Executive Director, Management Services-MS, Jamie Spencer. Approved user will be responsible for checking out easels and returning them to Conference Operations. Easels may only be displayed in prior approved areas, but mainly by entrances out of line of pedestrian traffic, and by yellow and green elevators. Easels may only be displayed the week of the announced event, and must be returned to Conference Operations within 24 hours of the conclusion of the event. Any easel checked out and not returned, department may be charged for a replacement fee of $50 per easel checked out and not returned.  Once replacement fee has been charged, no refunds will be given even if easel is later returned.

Department Announcements and Flyers

MMS Departments and major HSC sponsored events have approval to utilize the display rails between the elevators on the ground floor. However, please note the following “rules of engagement.”

  1. Meetings notices may be posted 2 weeks in advance of the event. Notices listing events for the entire month/semester for a department (i.e., grand rounds, seminar series, etc.) will not be allowed on the ground floor, but may be posted on bulletin boards at elevators on the upper floors.
  2. Special events such as Dean’s Lecture Series, may be posted 3 weeks in advance. Easels will be allowed for these types of events during the week of the event, with prior approval by the Director, Management Services.
  3. All events must be sponsored by UTHSC or MMS. No outside agencies or vendors may use this area for advertising events.
  4. No requests for Human Subject announcements will be posted on the ground floor elevator display rails; however, these may be posted on bulletin boards at elevators on the upper floors of the building.
  5. No personal notices (i.e., homes for sale/lease, cars/furniture, roommate needed, etc.) will be posted on any elevator bulletin boards throughout the school. Personal notices may be posted on the bulletin boards outside the MSB 1.006 lecture hall, or on bulletin boards in the grand stairwell on the Fannin side of the building.
  6. Only vendor fliers approved by Procurement may be posted on elevator bulletin boards on the upper floors of the MSB.
  7. Requests for utilizing locked bulletin boards in elevators must have prior approval by the Director, Management Services. Approved signage can be placed in the locked bulletin boards 1 week prior to the event. Maximum size of signage for locked bulletin boards is 8 1/2 x 11.
  8. Director, Management Services reserves the right to remove any notices that are deemed inappropriate, or do not adhere to the above.