Table and Chair Setup Fees

Fees Including but not limited to: Gallery Setups not returned to NORMAL setup, table setups not requested via Housekeeping Services, MSB Lobby not returned to NORMAL setup, and borrowed tables not returned as directed by Conference Operations.

Fees may be attached to events requiring furniture setups. No fees will apply to the NORMAL setup options unless furniture is moved without permission and needs to be returned to the NORMAL setup arrangement. With prior approval from Conference Operations, some setups may be managed by the event coordinator in lieu of fees. If the customer does not follow the the setup policies and procedures, the department may be charged up to $500 in setup/teardown fees when Conference Operations’ staff are used to complete the setup/teardown.

Events requiring special setups or the use of poster boards do require the use of a vendor to provide these services. UTHealth Housekeeping Services provides the lowest pricing for setup rates. Below is a list of setup options. Click on each setup title to view a diagram and Housekeeping Services’ fees to select your choice. Include the setup selection in your Room Reservation request(s).

Medical School Building offers 21 – 6′ Rectangular Tables plus 33 Chairs. Also, located in the Gallery (MSB 5.001) are 14 – 5′ Round Tables, 1 small Round Table & 2 – 6′ Rectangular Tables.

SRB (IMM) Building offers 10 – 8′ Rectangular Tables, 15 – 6′ Rectangular Tables, 20 – 6′ Round Tables plus 150+ chairs

Request for table, chair and/or poster boards will need to be made at least two weeks prior to the event date to enable time to schedule setup crew.

Click here for various room configurations and setups

Administrative permission will also be required before moving Leather Lounge furniture.

Additional Fees

Fees may be applied to events if furniture setups are not followed as outlined under Room Setups including but not limited to to the following scenarios:

Gallery setups that are not returned to the NORMAL setup, table setups not requested via Housekeeping Services, MSB Lobby not being returned to the NORMAL setup, and borrowed tables not returned as directed by Conference Operations.

No fees will apply to the NORMAL setup options unless furniture is moved without permission and needs to be returned to the ‘NORMAL setup arrangement. With prior approval from Conference Operations, some setups may be managed by the event coordinator in lieu of fees. If the customer does not follow the setup policies and procedures, the department may be charged up to $500 in setup and teardown fees when Conference Operations’ staff are used to complete the setup and teardown.