Weekend and After Regular Business Hours – Events

MS Security:

Please notify MS Security at least one week before the event.  Print the Event Confirmation and turn in at the MS guard’s desk in the Leather Lounge area on the ground floor.  Please have them lock up the room at the completion of the event.  For Non-UTHealth approved events, please contact Sgt. Darnell Bratton with UTPD to notify them of the event taking place including details of outside attendees who will need access to the room(s) and building outside of normal business hours.   Include notification to UTPD if alcohol will be served at the event.   UTPD will determine if extra Security is needed. Link to UTPD Special Events Form

MS Security will need to be notified at least two weeks prior to the event by turning in a copy of the confirmation email from Conference Operations (and UTPD notification for non-UTHealth events) to the guard’s desk located in the Leather Lounge on the ground floor of the MSB.  Please include additional details such as alcohol permission form, vendor names and their expected time of arrival and what time the room(s) will need to be unlocked/locked before and after the event.  If a reserved room is locked at the time of your scheduled event, during Normal Business Hours contact Conference Operations at 713-500-5048, during Non-Business Hours contact MS Security at 713-500-5895.

Gallery setup:

Please submit a Job Request at least one week before the occurrence of the event: Job Coordinator Services. Please schedule audio visual training session for the Gallery to use the equipment.  This will ensure that the AV equipment is used and turned off appropriately.

Housekeeping:

Any event or meeting that has food present will need to schedule housekeeping by sending a detailed email to [email protected] including date of the event, location of event and ending time of the event to request tables to be cleaned, trash removed and carpets vacuumed as needed. Fees may be charged for after hour and/or weekend housekeeping requests.  Include time in your room reservation for housekeeping to complete the cleanup to have the room ready for the next event/meeting.  Extra Trashcans can also be requested through Fix-It.

AV Technical Support:

AV Technical Support is available from 8:00am until 5:00pm, Monday thru Friday during UTHealth regular business days to assist with the AV equipment in the rooms at MSB, MSE, JJL, SRB, and UPB.  All requests for Technical Support must be in writing and confirmed at least one week prior to the event to check for technical support availability. Fees may be charged for before/after hour requests, technical support to stay in the room during regular business hours, and weekend technical support requests.  Training for use of equipment can be held during regular business hours to assist users.

Admin Fee (Conf. Ops.):

All events invoiced for tech support will include an administrative fee to each invoice as follows:

  • Total Invoice up to $200.00 equals $25.00
  • Total Invoice $200.01 and above equals $50.00

Air/Heat After Hours:

Request air/heat for after hour and weekend events by emailing details of request to [email protected] at least two weeks prior to event.

No Events will be approved in MMS buildings on Full Closure holidays

Parking Inquiries:

Texas Medical Center or Auxiliary Enterprises for non-UT attendees.

TMC Website:  www.tmc.edu/parking/

Auxiliary Enterprises:

http://www.uth.edu/parking/index.htm

Parking Validations purchased by Internal and External Guests:

  • UT Garage(s) – (Example: UTP Parking Garage) Validations can be ordered from the UCT parking office (call 713-500-3405). Validations can be paid for with cash or a credit card (external), or a chart field (internal).
  • Douglas Bowerman – 832-325-7655 (UTPB Parking Garage).
  • TMC Garage(s) – (Examples: Garage 7, 4, and 3) Please contact TMC at 713-791-6161.