How to Enter an Agreement

There are 4 ways to enter into an agreement at UT with a community, state, federal, or non-federal collaboration. Our Grants and Contracts team works directly with our sponsored projects administration and development to submit the requests as needed.  There are other contracts that require the DMO to facilitate with legal on behalf of the department.

• Sponsored Projects – Grants Team manages for all for all required for “cost reimbursable contracts” and all research related contracts or grants, clinical trials, subcontracts, federal, non-federal and state funding.
• Development – Grants Team and/or DMO manages for any philanthropic support, endowments, foundation grants, and other gifts received.  These are usually third party funding, gifts, or corporate donations, etc.  All must go through UT START, in addition to Development.
• Legal/Department – Department faculty and/or staff are providing a service for another entity.  DMO manages for all fee for service contracts.  We have a fee schedule, statement of work, billing restrictions for patient care revenue.  This usually involves clinical support and assistance for patient care.  This is funding that we receive from other health related institutes, local mental health authorities, hospital partners, state agencies, federally qualified health clinics, health care systems like memorial Hermann, county funding, court systems, jails, rehab centers, etc. All related to direct or indirect patient care.  These do not go through UT START.
• Professional Services Contract – Procurement processes all requests for professional fees contracted from the university to vendors.  This requires a sole source agreement and a professional services contract.  The vendor is also required to be entered in our system in order to conduct work for the university as a state vendor.  See procurement website here for more information on this process.