Travel
Once you have identified your upcoming conference, we recommend notifying the Procurement Team at least two months prior to your trip’s start date. This timeframe is only a suggestion; each area within our department should set a submission date that is best for his or her area.
When you are ready, please send an email to [email protected] with the following details and documents.
- Pre-Travel Submission
- Completed Pre-travel Checklist
- Add Psychiatry Procurement team as a travel assistant in Concur
- A flyer/invitation from the meeting including dates
- Registration receipt or completed registration form with address to send payment
- Hotel reservation (no third-party vendors)
- Itinerary, if applicable
- Your Trip
- To increase the likelihood of receiving reimbursement for all your trip-related expenses, please review the University’s Travel Guide for specific guidelines and tips to follow during your upcoming trip.
- Post-Travel Submission *Plan to submit the following documents in one email within 30 days (about 4 weeks) of your return date*
- Completed Pre-travel Checklist
- A flyer/invitation from the meeting including dates
- Registration receipt or completed registration form with address to send payment
- Hotel reservation (no third-party vendors
- Itinerary, if applicable
- Payment/Reimbursement
- Expect payment 4-6 weeks (about 2 months) after the submission of your post-travel request to the Travel Team. Please note that this timeframe is based upon a submission without any delays or issues, and the reimbursement amounts are based upon the approval of the University. We encourage you to follow the University’s guidelines when making travel-related purchases.
- Resources & Forms
See travel forms here.