Without Salary (WOS) FAQ

Where do I access the WOS application?
a. https://apps.uth.edu/wos/
What is the compliance website?
a. https://uthealthhouston.sumtotal.host/
How many modules are in the WOS compliance training?
a. Two (2) (HIPPA and discrimination harassment and sexual misconduct)
Which appointments require the “adjunct” title modifier?
a. ALL UTH (cross appointments) and non-UTH employees (except MDA* faculty)
What are the appointment title options? (Adjunct modifier not used for MDA faculty)
a. Adjunct Instructor
b. Adjunct Assistant Professor
c. Adjunct Associate Professor
d. Adjunct Professor
Who should the Chair and reference letters be addressed to?
a. John F. Hancock, MA, MB, BChir, PhD, ScD, MRCP, FRACP
Executive Dean H. Wayne Hightower Distinguished Professor in the Medical Sciences
McGovern Medical School-UTHealth
Does MDA faculty require compliance training?
a. No
How many times is compliance training required?
a. During original appointment, and every yearly renewal period after
Which ranks require reference letters and how many?
a. Associate Professor and Professor
b. Two (2) reference letters
Do reference letters have to be internal (UTH) or external?
a. They can be both internal or external as long as they are at same or higher rank.
Can reference letters come from the same department?
a. Yes, however the preference is that they be from diverse departments.
Who is the HR contact for CBC (criminal background checks)?
a. Elena Cumpian, 713-500-3364, [email protected]
Can I retro a WOS start date?
a. Yes, as long as the appointee has been cleared thru CBC.
How do I determine what rank is appropriate for the candidate?
a. If advice is needed deciding ranks, please contact Johnson George,
[email protected] and provide CV.
What title is appropriate for Staff Physicians?
a. Adjunct Instructor
How does the appointee receive the WOS appointment letter?
a. Via e-mail after Dean approves the original appointment.
Will the dept. be notified when faculty accept their appointment?
a. No, only OAFA is notified of acceptance, however, you can verify status online.
After the acceptance letter or renewal letter is received, how long does the
appointee have to complete compliance training?
a. 30 days
What happens if appointee does not accept appointment or completes
compliance training?
a. All WOS appointments are contingent upon acceptance and completion of the
compliance training within 30 days from receiving original appointment invite
or renewal.
b. All appointments or renewals that are not accepted or complete compliance
within 30 days after original invite goes out will be terminated by OAFA.
When do renewals get processed, and who sends out renewals?
a. Renewals are processed by OAFA late July, early August every year.
Who is eligible for a renewal?
a. Only appointees who have an ACTIVE status. This means that they have accepted
their original appointment or renewal, uploaded CV, and completed compliance
training (if applicable).
Who is eligible for a renewal?
a. Only appointees who have an ACTIVE status. This means that they have accepted their original appointment or renewal, uploaded CV, and completed compliance training (if applicable).
What documentation is required when processing an MDA faculty WOS promotion (update)?
a. Chair memo addressed to the medical school Executive Dean (John F. Hancock) indicating reasoning for the promotion.
b. MDA directory profile page
c. MDA promotion packet or Chair memo with promotion approval
What documentation is required when promoting a regular WOS faculty to a cross-appointment?
a. Chair memo addressed to the medical school Executive Dean (John F. Hancock) indicating full-time employment for the faculty including their current title.

*MDA-MD Anderson

Contacts:

[email protected]

Jan-24