9 tips for remote work during and after major weather events

By David Fanucchi, UTHealth Houston

A stock image of bad weatherIn the face of major weather events, remote work can become a challenge — as we just experienced with Hurricane Beryl. However, with the right IT strategies, you can ensure seamless connectivity and productivity.

A list of UTHealth Houston information technology resources is available to enable members of the community to work and learn remotely and securely.

For information on telecommuting procedures and policies, review the university’s Human Resources telecommuting policies. Whether working on campus or from home, adhere to UTHealth Houston’s policy for the transportation of protected health information (PHI) at all times.

Here are tips to stay connected:

  • Reliable internet connection: Invest in a reliable, high-speed internet connection. Consider having a backup internet option, such as a mobile hotspot, in case your primary connection fails.
  • Power backup: Power outages are common during severe weather. An uninterrupted power supply for your critical devices can keep you connected for a few hours, even when the power is out.
  • Cloud-based tools: Use approved cloud-based tools that allow you to access your work from anywhere and on any device. Examples include Google Workspace and Microsoft 365.
  • Communication channels: Establish multiple communication channels with your team. UTHealth Houston email, Microsoft Teams instant messaging, Teams video conferencing tools, and project management software can ensure everyone stays in the loop.
  • VPN: A virtual private network (VPN) can provide secure access to the university’s network and resources. Ensure you have the necessary permissions and software to connect to the UTHealth Houston network via VPN. To acquire a remote access point VPN device, submit a ServiceNow
  • Data backup: Save your important files to the UTHealth Houston OneDrive.
  • Updates and security: Keep your devices, applications, and security software updated. This helps protect against cyberthreats that could exploit vulnerabilities in outdated software.
  • Emergency contacts: Have a list of ways to get in touch with the IT Solution Center if you encounter any technical issues. To check the status of UTHealth Houston’s IT systems during weather events, navigate to the emergency website or the UTHealth Houston intranet homepage, where all emergency alert messages are displayed.
  • Self-care: Lastly, remember to take care of your physical and mental health. Regular breaks, proper ergonomics, and staying hydrated are just as important when working remotely.

By implementing these tips, you can better prepare for a smooth remote working experience during and after major weather events.