Tables, Chairs & Poster Board Requests
Table/Chair/Poster Board Setup Rates
Fees Including but not limited to: Gallery Setups not returned to NORMAL setup, table setups not requested via Housekeeping Services, MSB Lobby not returned to NORMAL setup, and borrowed tables not returned as directed by Conference Operations.
Fees may be attached to events requiring furniture setups. No fees will apply to the ‘Normal Setup’ options unless furniture is moved without permission and needs to be returned to the ‘Normal Setup’ arrangement. With prior approval from Conference Operations, some setups may be managed by the event coordinator in lieu of fees. If the customer does not follow the the setup policies and procedures, the department may be charged up to $500 in setup/teardown fees when Conference Operations’ staff are used to complete the setup/teardown.
Events requiring special setups or the use of poster boards do require the use of a vendor to provide these services. UTHealth Housekeeping Services provides the lowest pricing for setup rates. Below is a list of setup options. Click on each setup title to view a diagram and Housekeeping Services’ fees to select your choice. Include the setup selection in your Room Reservation request(s).
Medical School Building offers 21 – 6′ Rectangular Tables plus 33 Chairs. Also, located in the Gallery (MSB 5.001) are 14 – 5′ Round Tables, 1 small Round Table & 2 – 6′ Rectangular Tables.
SRB (IMM) Building offers 10 – 8′ Rectangular Tables, 15 – 6′ Rectangular Tables, 20 – 6′ Round Tables plus 150+ chairs
Request for table, chair and/or poster boards will need to be made at least two weeks prior to the event date to enable time to schedule setup crew.
Click here for various room configurations and setups
Administrative permission will also be required before moving Leather Lounge furniture.
Reserve MSB Poster Boards for your MSB/MSE/JJL held events! Fees may be applied pending number of poster boards needed and location of event outside of these buildings. Please send the total number of poster boards requested to [email protected] no later than two weeks prior to the event. McGovern Medical School offers 24 – 4’x6’ double-sided poster boards on wheels.
MSB Poster Board Fees for use outside of MSB/MSE/JJL buildings:
Minimum fees:
$100 for 1-10 poster boards
$200 for 11-20 poster boards
$225 for 21-23 poster boards
All poster boards invoiced by Conference Operations will also include an administrative fee to each invoice as follows:
- Total Invoice up to $200.00 equals $25.00
- Total Invoice $200.01 and above equals $50.00
Maximum three business days use (including pick up & return days) and includes support to access for pickup and return. Transportation of poster boards to and from location not included. Events requesting more than three business days will incur additional fees of $50 per extra day of use. Late returns: $50.00 daily fine for any late returns including after regular business hours.
All Poster Board reservations are subject to cancellation if MMS student events are scheduled. Non-student event groups with prior reservations will be notified immediately from Conference Operations.