Picture of IMM Atrium with tables setup

Tables, Chairs & Poster Board Requests

Table/Chair/Poster Board Setup Rates:

Request for table, chair and/or poster boards need to be made at least two weeks prior to the event date to enable time to schedule setup crew.  Fees may be attached to events requiring furniture setups.    No fees will apply to the ‘Normal Setup’ options unless furniture is moved without permission and needs to be returned to the ‘Normal Setup’ arrangement.  Events requiring special setups or the use of poster boards do require the use of a vendor to provide these services.   With prior approval from Conference Operations, some setups may be managed by the event coordinator in lieu of fees.  GCA Services has provided the lowest pricing for setup rates.   Below is a list of setup options.  Click on each setup title to view a diagram and GCA Services’ fees to select your choice.  Include the setup selection in your Room Reservation request(s).

Administrative permission will also be required before moving Leather Lounge furniture.

Reserve Poster Boards (24 double-sided on wheels) for your MS events!   Fees may be applied pending number of poster boards needed and location of event. Please send the total number of poster boards requested to ms.deancops@uth.tmc.edu no later than two weeks prior to the event.  McGovern Medical School offers 24 – 4’x6’ double-sided poster boards on wheels.