Reimbursements

Prior to your transaction, please ensure that you are making your purchase via cash, credit or debit. The University does not reimburse purchases made with a gift card.

Also, your receipt should show your UTH email and/or the Behavioral Sciences Building (1941 East Road, Houston, TX 77054) or another UTH building as the shipping/recipient address. If this information is not displayed, then the University requires a letter stating that you will update your account details to reflect your UTH email address and/or Department address.

Depending on the product/service for which you are requesting reimbursement, you may be able to request reimbursement against your fringe funds.

• Within 60 days (about 2 months) of your transaction, please send an email to [email protected] with the following documents:
  • $25 or less
    1. Signed Petty Cash Form
    2. Proof of Purchase/Expense
       • Product
         1. Store Receipt
       • Mileage
         1. Mileage Log Form
  • 25.01 or more
    1. Signed Coupa Attestation Form with CFS/Account information – please note you can submit multiple expenses/receipts on one attestation form.
    2. Proof of Purchase/Expense
       • Product
         1. Store Receipt
       • Mileage
         1. Mileage Log Form

• Payment
  1. Expect payment 6-8 weeks (about 2 months) after the submission of your request. Please note that this timeframe is based upon submission without any delays or issues.
• Resources & Forms
  1. Mileage Reimbursement Packet
  2. Expense Reimbursement Guide
  3. Visual Instructions: Completing a Reimbursement Request