Application records for students who do not matriculate at McGovern Medical School (MMS) must be retained for two years after the semester of application.
Application records for students who do matriculate to MMS must be retained for two years after the date of graduation or date of last attendance, then three more years in storage for a total of five years.
Policy Name
Policy on Admissions Record Retention
Policy Number - DO NOT USE
Original Approval Date
12 December 2023
Periodic Review Schedule
Every 3 years, next review due O1 JAN 2027
Applicable Stakeholders
Medical school applicants
To describe the time requirements for retention of admissions records for medical school applicants.
Review Completed by
Curriculum Committee (17 January 2024)
Notified Groups & Methods of Communication
Public, MMS Website
Type of policy
Minor Revision of an existing policy
Template Completion Date
19 January 2024
Originating Office/Committee
Office of Admissions and Student Affairs
Responsible Office/Committee For Implementation And Monitoring
Office of Admissions and Student Affairs
LCME Required Policy
No
N/A