Poster Guidelines for MS1 Students

2022 Summer Research Program
Research Forum
Tuesday, October 25th Noon – 1pm &
Wednesday, October 26th Noon – 1:30pm

PRESENTATION GUIDELINES

The following information is intended to assist you in preparing your poster and/or presentation for the forum.

  • Please read this information carefully, as it provides details of the poster presentation session
  • POSTER SIZE ***(please read carefully – extremely important!) Choose either a horizontal OR vertical poster configuration.

The Office of Communications, conveniently located in the basement of the medical school, MSB-B.340, (713-500-5530) have supplied our Research Forum with TWO different PowerPoint files (horizontal or vertical) for your use which are already formatted to the correct size for this poster presentation. Prices for printing your poster from the Office of Communications are as follows:

24” x 33” (horizontal format) = $85.50         OR         45” x 33”  (vertical format) = $148.00

 An example of the two PowerPoint files will be emailed to you for easy access.  

 (The deadline for submitting posters to the Office of Communications without incurring a rush fee will be:

5p.m. on October 23rd. 

After that time and date, a PRIORITY CHARGE (additional 50% of the price of the poster) will be added to each posters)

  • Or you can choose another method for your presentation such as 8.5” x 11” paper. We ask that you do a professional-looking layout if you choose 8.5” x 11” paper.
  • You can also choose to have your poster printed anywhere, for example, FedEx Office. Some departments have their own poster printing machines, ask your mentor. Just be sure to create the poster to the size specifications noted above.
  • It is highly recommended that your poster include: your abstract, (introduction/background, methods, results, discussion/conclusion), references, and acknowledgements.
  • Graphs, tables, and/or photos are desirable but not essential.
  • Your mentor may have experience preparing scientific posters to assist you. She/he should provide guidance, advice, and materials as necessary.
  • Contact your faculty mentor if you also wish to enter the Webber Prize Your faculty mentor will need to fill out the nomination form.  Nominations are due by September 23, 2022 at 5pm..
  • Remember, if you have been nominated by your faculty mentor, you MUST be present during the Webber competition (12:00 – 1:00) on October 25th and (12:00 – 1:30pm) on October 26th. It is preferable if you can arrive by 11:30 a.m. to be at your poster board, should the judges start making the rounds early.
  • Attire is dress-casual; no shorts or flip flops. You may wear your white coats, but this is not required.

What to Expect During the Research Forum

  • If you are a Webber Competitor, you must be available at your poster to answer questions from the judges on your assigned day of the research forum. You will be the only ones speaking with the judges.
  • All other students are encouraged to be by your poster beginning at noon. The MS1 and MS2 class, as well as faculty mentors, are also invited to attend the research forum and might have questions about your research.
  • You will be provided a space on the display board in Leather Lounge on which to mount your poster. The board will be available the afternoon before the event, starting at 5:00 p.m. and you will have until 10:30 a.m., the day of the Forum to display your poster. You will be assigned a board number, and each display board will be numbered.  Please find your assigned board to set up your poster.
  • Please remove posters immediately following the competition, as poster boards will be cleared from Leather Lounge beginning at 2:00 p.m.

If you have any questions, please contact Linh Trinh, 713.500.5105 or by e-mail:  [email protected]

Website updated as of 9/13/2022