Instructions for Preparing/Submitting Abstracts – MS

             Required Information               

 Put info in the boxes provided on the form.  Please do NOT change font/size in boxes.

 Box  1                   Abstract Title   (bold)             

Box  2                   Name (first, middle initial, last) – ALL caps
                             McGovern Medical School at UTHealth Houston  (regular type)  Class of _______     

Box  3                   Sponsored by:    (IF you have more than one sponsor, please list each on separate lines)
McGovern Medical School at UTHealth at Houston Dean’s Contribution Funds
Mentor’s Name (first, middle initial, last), Degree(s) (i.e., M.D., Ph.D., D.D.S.), Name of Department

Box  4                   Supported by: If by grant – grant title and number; if by faculty – faculty name

Box  5                   Keywords: 3-5 words that described what is in your abstract

Box  6                   Text  (not to exceed space provided).

Suggested – Organize the body of abstract in the following manner:

  •                     Purpose of the study
  •                     Methodology, including study design, analyses, materials used
  •                     Summary of the results in sufficient detail to support conclusion
  •                     Conclusion

Formatting guidelines for boxes
Use:       Fonts already set up in boxes                           Do NOT turn on lines for boxes.  Boxes are to guide you only.

Formatting guidelines for text
Use:       Full justification (for text only)                        Single spacing for the body of the text
Stay in box provided for text

Signature box should appear about 4 spaces below last line of text.
Ensure that signature box is on the printed copy of abstract

Check accuracy of spelling, hyphenation, use of symbols, and content.

IMPORTANT:   Double-Check your formulas!!   Be sure that they are correct.

Nonproprietary (generic) names, written in lower case are required the first time a drug is mentioned. Proprietary names are always capitalized.

How to Submit Your Abstract

In the email to you will be instructed, an example, and a blank abstract form.  The submission of your abstract is required in PDF and Word format electronically.  Please carefully follow the above instructions for preparing your abstract.  You will find a signature block for you and your mentor at the end of the abstract form. Be sure to email both PDF and Word versions to [email protected] by September 15th, at 5 pm.  Save the signed copy as your PDF copy.  The Word copy should NOT have the signature block in it; you will need to delete it after you and your mentor have signed it.  Both electronic copies should read exactly as you want them printed because this is the way it will appear in the published/online copy of the 2023 SRP Abstracts.  Incomplete forms cannot be accepted.  Black-and-white graphs or illustrations no larger than 1-1/2” x 6” will be accepted – they must fit within the block provided for the research summary.

Updated as of 8/15/2023