Instructions for Preparing/Submitting Abstracts

Required Information:              

Put info in boxes provided on the form.  Please do NOT change font/size in boxes.

Box  1      Abstract Title   (bold)
Box  2     Name (first, middle initial, last) – ALL caps            McGovern Medical School at UTHealth   (regular type)   Class of _______
Box  3     Sponsored by:  (IF you have more than one sponsors, please list each on separate lines) Dean’s Contribution Funds
Mentor’s Name (first, middle initial, last), Degree(s) (i.e., M.D., Ph.D., D.D.S.),
Name of Department
Box  4      Supported by:  If by grant – grant title and number; if by faculty – faculty name
Box  5      Keywords: 3-5 words that described what is in your abstract
Box  6      Text  (not to exceed space provided – limit to one page)

Suggested – Organize the body of abstract in the following manner:

  • Purpose of the study
  • Methodology, including study design, analyses, materials used
  • Summary of the results in sufficient detail to support conclusion
  • Conclusion

Formatting guidelines for boxes
Use:        fonts already set up in boxes
Do NOT turn on lines for boxes.  Boxes are to guide you only.

Formatting guidelines for text 

Use:  Full justification (for text only)            Single spacing for the body of the text
Stay in box provided for text.

Signature box should appear about 4 spaces below last line of text.
Insure that signature box is on the printed copy of abstract

Check accuracy of spelling, hyphenation, use of symbols, and content.

IMPORTANT:   Double-Check your formulas!!   Be sure that they are correct.

Nonproprietary (generic) names, written in lower case are required the first time a drug is mentioned. Proprietary names are always capitalized.

How to Submit Your Abstract

In the email to you will be instructions, an example, and a blank abstract form.  The submission of your abstract is required in two forms:  paper and electronic.  Please carefully follow the above instructions for preparing your abstract.  You will find a signature block for you and your mentor at the end of the abstract form which is for the paper abstract form only. You will need to get your final paper form signed by your faculty mentor, you must sign as well, and email the signed paper abstract form to:   [email protected], by September 23rd, 3pm.  The electronic copy should not have the signature block in it; you will need to delete after you have made a copy of it. Both the signed abstract and electronic copy should read exactly as you want it printed because this is the way it will appear in the published/online copy of the 2022 SRP Abstracts.  Incomplete forms cannot be accepted.  Black-and-white graphs or illustrations no larger than 1-1/2” x 6” will be accepted – it must fit within the block provided for the research summary.