Policy on Missed Course Evaluations for Pre-Clerkship Courses

Completion of course evaluations is a mandatory activity and students who fail to complete required evaluations will be referred for a breach of professionalism.

A single episode of failure to complete a required course evaluation is considered a breach of minor concern

This is remediated by an informal meeting with the Vice Dean of Admissions and Student Affairs (or designee) to provide feedback and offer guidance about unprofessional behavior followed by a meeting with the Assistant Dean of Professionalism (or designee).

Two episodes of failure to complete a required course evaluation is considered a breach of minor to moderate concern

This is remediated by an informal meeting with the Vice Dean of Admissions and Student Affairs (or designee) to provide feedback and offer guidance about unprofessional behavior followed by a meeting with the Assistant Dean of Professionalism (or designee). .

Three episodes of failure to complete a required course evaluation is considered a pattern of unprofessional behavior and as such is a breach of serious concern

Alleged breaches of serious concerns are addressed by the Student Evaluations and Promotions Committee (SEPC), which decides the remedial plan or adverse action. An adverse action could include repetition of the course or academic year, or dismissal.

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Policy Name
Policy on Missed Course Evaluations for Pre-Clerkship Courses

Policy Number - DO NOT USE

Original Approval Date
18 October 2023

Approved by
Curriculum Committee (18 October 2023)

Periodic Review Schedule
Every 3 years, next review due OCT 26

Applicable Stakeholders
Medical students, pre-clerkship course directors

Purpose of Policy

To describe the responsibility of medical students to complete pre-clerkship course evaluations, and to describe the consequences for failure to comply with these responsibilities.

Review Completed by
N/A

Notified Groups & Methods of Communication
Public, Website

Related Policies
Policy on Student Professionalism Concerns
Policy on Student Advancement and Appeals

Type of policy
Major Revision of an existing policy

Template Completion Date
17 November 2023

Originating Office/Committee
Office of Admissions and Student Affairs

Responsible Office/Committee For Implementation And Monitoring
Office of Admissions and Student Affairs

LCME Required Policy
No

LCME Element(s) Number and Description

N/A