Policy on Required Clerkship Management


The curriculum committee is responsible for oversight of all aspects of the curriculum and for appointing the clerkship directors. Required clinical clerkships are a critical component of the medical curriculum. Through the various clerkships, students are exposed to a wide variety of patients, diagnoses, and clinical practice. While there are variations among clerkships, there are aspects of the clinical curriculum that are common across all clerkships. This policy is intended to delineate departmental and clerkship director responsibilities for successful management of the clerkships.

  • Departmental Responsibilities
    • For all required clerkships, the Clerkship Director position requires the support of a minimum of 25% protected time from their department
  • Clerkship Director Responsibilities
    • Meeting with chair or designee (e.g., Vice Chair for Education) monthly
    • Monitoring the following items on each rotation
      • Completion of mid-clerkship feedback
      • Completion of final evaluation
      • Completion of student clerkship requirements
      • Patient encounters
      • Procedures
      • Observed H&Ps
      • Final grade submission within four weeks of the last day of the clerkship block
      • Review student clerkship evaluations at the end of each rotation
    • Active participation in Clinical Education Subcommittee
    • Timely submission of Annual Review of the Clerkship to the Curriculum Committee
    • Provide response to the Clinical Learning Environment Review Committee (CLERC) for incidents identified through the Learning Environment Survey
    • Provide response to the Curriculum Committee for reported duty hour violations
    • Review clerkship requirements and expectations annually with faculty and residents involved in student education
      • Distribute clerkship cards at the start of the academic year
      • Periodic meeting with faculty and residents to discuss expectations for the clerkship and the learning environment
      • Arrange yearly faculty development opportunities related to teaching and evaluation
    • Orientation of students to the school’s mistreatment policy and appropriate reporting