Policy on Timely Submission of Grades
It is the policy of McGovern Medical School that course directors submit students’ final summative grades within four business weeks of the completion of a course, module, clerkship, and selective. Compliance with this policy is monitored by the Pre-Clerkship Education Subcommittee and the Clinical Education Subcommittee and is centrally monitored by the Office of Educational Programs (OEP).
If grades are not submitted within four weeks, the course director, as well as the respective assistant dean (pre-clerkship or clinical), will be notified by OEP. The assistant dean will then contact the course director to address and determine the reason for the delay. The course director will have one week from the original due date to submit grades. If grades are not submitted after this time period, the Vice Dean for Education will be notified and will contact the course director’s department chair to create an action plan to complete grade submission. The Dean of Education will be notified of any grades not reported within six weeks for corrective action.