Policy on Timely Submission of Grades
McGovern Medical School requires the responsible director of each course, module, clerkship, elective, or selective to submit students’ final grades within four calendar weeks after the end of the curricular component. Final grades must be available to students by the Office of the Registrar no later than six calendar weeks after the end of the curricular component.
The Office of Educational Programs (OEP) centrally monitors the dates on which final grades are submitted and made available to students. Compliance data are reviewed by the Curriculum Committee and Clinical Education Subcommittee.
If a final grade has not been submitted within four calendar weeks, OEP notifies the responsible director and the appropriate assistant dean. The assistant dean contacts the responsible director to determine the reason for the delay and establishes a deadline for submission no later than five calendar weeks after the end of the curricular component. If the grade remains outstanding at five calendar weeks, OEP notifies the vice dean for education. The vice dean works with the responsible director and, when applicable, the department chair to implement an action plan that ensures that the grade is submitted and made available to the student before the six-week deadline.